The Smith County Clerk's Office offers the Vanguard Property Alert – a free real property fraud alert system. After creating an alert record, you will receive email notifications anytime a document is recorded against your property or name. New Feature - PROPERTY FRAUD ALERT

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SMITH COUNTY VITAL STATISTICS OFFICE RECEIVES

5 STAR EXEMPLARY AWARD - AGAIN!  Learn More 

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SMITH COUNTY OFFICIAL PUBLIC RECORD'S OFFICE RECEIVES

MODEL DIGITAL GOVERNMENT LEADERSHIP AWARD!! Learn More

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 County Clerk Karen Phillips

The County Clerk serves as record keeper for all official public records, which includes Real Property, Vital Statistics, Civil, Probate and Criminal Misdemeanor records.

The Clerk's office is also responsible for recording all documents for County Court, Commissioners Court, and the three County Courts-at-Law.

The County Clerk is the Local Registrar for Smith County, providing Birth and Death Records when the event occurred outside the city limits of Tyler.

In "Striving for Excellence" in everything we do, this office has set our standards high with an emphasis on: 

• Professional Conduct
• Concern for Others
• Excellence in Service
• Positive Attitude
• Honesty and Integrity

Location

200 E. Ferguson, Suite 300
Tyler, Texas 75702

Basement (Lower Level): Official Public Records, Assumed Names and Cattle Brands
Third Floor: Criminal Misdemeanor, Civil, Probate, Bookkeeping, Commissioner's Court and Vital Statistics

Office Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday 

If our office can be of assistance please call (903)-590- 4670.

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See what we've been up to! Check out our REPORT CARD

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Smith County Holidays

2025 Holiday Schedule

2026 Holiday Schedule

Note: All Smith County non-emergency offices are closed during Smith County holidays

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Additional Links provided for your information:

• Appointments and Fees Report
• FY 2026 Budget effective 10/1/2025
• Judicial Search
• New Feature - PROPERTY FRAUD ALERT
• Official Public Records Search
• Peace Officers Request to Redact - Per HB 4350
• Request to Redact Social Security Number - Official Public Records Only per LGC 552.147
• Self-Help Legal Resources

Contacts

Departments

Civil

The Civil Department records information on all civil cases filed in the County Courts-at-Law. The Clerk's responsibilities include receiving the filings for civil cases, preparing notices and citations, and maintaining records associated with the cases including debt, breach of contract, garnishments, temporary restraining orders, injunctions, automotive/personal injury cases and eminent domain cases, as well as related post-judgment actions.

Commissioners Court

The Commissioner's Court clerk serves the court during each of its terms, recording the proceedings of each. The clerk attends all meetings, taking the minutes of all actions, indexes and records the minutes, and keeps the official commissioners court seal for use in authenticating official acts of the court.

Criminal Misdemeanor

The Criminal Department records information on all misdemeanor and some felony offenses. It also provides administrative support to the county courts through the issuance of warrants, summons, subpoenas, commitments, etc.

See Frequently Asked Criminal Questions for more information.

Probate

The Probate Department keeps records for the County Court. The office issues citations, notices, letters of testamentary, letters of guardianship, letters of administration and other documents as required by law or requested by customers. The Probate Court hears cases concerning the probation of wills, administration of estates, mental health commitments and guardianships.
See our Frequently Asked Probate Questions for more information.

Official Public Records

The Official Public Records division preserves all documents pertaining to real property records. This includes deeds, tax liens, affidavits, leases, etc. This department also records Cattle Brands, and Assumed Name records. All Land Records and Assumed Names will be filed in the basement (lower level) of the Annex Building, located at 200 E. Ferguson.

Attention: In accordance with state law, information has been redacted from certain instruments in the database; and the online database does not constitute the official repository of real property records and may not reflect the complete or unaltered contests of those records as maintained in the official real property records. 
See our Frequently Asked Public Records Questions for more information.

Vital Statistics

The Vital Statistics Department issues and maintains Marriage licenses and records Military Discharge records. This department is also a local registrar for Birth certificates, and Death records The County Clerk’s Office is designated as a Remote Birth Access Site that is linked to Department of State Health Services/Texas Vital Statistics Birth Database. This allows you to get a birth certificate from where you live, instead of being limited to the state office or the vital records office in the county where the birth took place.
See our Frequently Asked Vital Statistics Questions for more information.

County Clerk Public Information Request Form

Customer Service Survey

The goal of the County Clerk's staff is to provide exceptional customer service, and we are committed to exceeding your expectations. Your comments, suggestions, and requests are always welcome. In an effort to help us continually improve our services please take a moment to share your thoughts with us. 

Note: This is not a Public Information Request form. To request information regarding documents filed with the County Clerk please complete above the Online County Clerk Public Information Request Form. 

Complete Customer Service Survey